Town of Stony Point
74 East Main Street
Stony Point, New York 10980

Geoffrey Finn, Supervisor

 Workplace Violence Policy & Procedures

 
The Town of Stony Point has a long-standing commitment to promoting a safe and secure work environment. All Employees’, union, non-union, elected and appointed are expected to maintain a working environment free from violence, threats of harassment, intimidation or coercion. While these behaviors are not prevalent with-in the Town work environment, no place is totally immune to the possibility.
 
The purpose of this policy is to address the issue of potential workplace violence in our community, prevent workplace violence from occurring to the fullest extent possible, and set forth procedures to be followed when such violence has occurred.
 
Policy:
 
The Town of Stony Point prohibits workplace violence. Violence, threats of violence, intimidation, harassment, coercion or other threatening behavior towards a fellow employee, or any person or by a Town resident toward a Town Employee will not be tolerated. Complaints involving workplace violence will not be ignored and will be given the serious attention they deserve. Individuals who violate this policy may be subject to disciplinary and/or personnel action consistent with rules and collective bargaining agreements, and/or referral to law enforcement authorities for criminal prosecution. Complaints of sexual harassment are covered under the Town of Stony Point’s Sexual Harassment Policy.
 
The Town of Stony Point at the request of an employee, or at its own discretion, may prohibit members of the public, including family members, from seeing an employee on Town property, unless necessary to conduct Town business. This policy particularly applies in cases where an employee suspects that an act of violence will result from an encounter with said individual(s).
 
Scope:
 
All employees, vendors, contractors, consultants, and others that do business with the Town of Stony Point whether at Town Hall or any other Town owned property, are covered by this policy. This policy also applies to other persons not affiliated with the Town, such as former employees, town residents, and visitors. When an employee has a complaint against another employee, they should contact their department head who in turn should report the complaint to the Supervisor’s office as soon as possible.
 
 
Definitions:
 
1.       Workplace violence is any behavior that is violent, threatens violence, coerces, harasses or intimidates others, interferes with an individual’s legal rights of movement or expression, or disrupts the workplace, or the Town’s ability to provide services to the public. Examples of workplace violence include, but are not limited to:
 
2.       Disruptive behavior intended to disturb, interfere with or prevent normal work activities (such as; yelling, using profanity, verbally abusing others, or waving arms or fists).
 
3.       Intentional physical contact for the purpose of causing harm (such as slapping, stabbing, punching, striking, shoving, or other physical contact).           
 
4.       Menacing or threatening behavior (such as throwing objects, pounding on a desk or door, damaging property, stalking, or otherwise acting aggressively; or making oral or written statements specifically intended to frighten, coerce, or threaten) where a reasonable person would interrupt such behavior as constituting evidence of intent to cause harm to individuals or property.
 
5.       Possessing firearms, imitation firearms, knives, or other dangerous weapons, instruments or materials. No one within the Town properties, shall have in their possession a firearm, with the exception of police officers, or other dangerous weapon, instrument or material that can be used to inflict bodily harm on an individual or damage to Town property without specific written authorization from the Town Supervisor and/or the Town Police Chief regardless of whether the individual possesses a valid permit to carry a firearm or weapon.
 
 
Reporting of Incidents:
 
1)       General Reporting Responsibilities;
 
Incidents of workplace violence, threats of workplace violence, or observations of workplace violence are not to be ignored by any employee. Workplace violence should promptly be reported to the appropriate Department Head. Additionally employees are encouraged to report behavior that they reasonably believe poses a potential for workplace violence as defined above. It is important that all employees take this matter seriously to effectively maintain a safe work environment.
 
2)       Imminent or Actual Violence;
 
Any person experiencing or witnessing imminent danger or actual violence involving weapons or personal injury should call The Stony Point Police Department 786-2422 or 911 immediately.
 
3)       Acts of Violence Not Involving Weapons or Injuries to Persons;
 
Any person who is the subject of a suspected violation of this policy involving violence without weapons or personal injury, or is a witness to such suspected violation, should report the incident to his or her supervisor or the Stony Point Police Department.
 
4)       Commission of a Crime;
 
All individuals who believe a crime has been committed against them have the right, and are encouraged, to report the incident to the Stony Point Police Department.
  
5)        False Reports;
 
Employees who make false and malicious complaints of workplace violence, as opposed to complaints which, even if erroneous, are made in good faith, will be subject to disciplinary action and /or referral to civil authorities as appropriate.
 
6)       Incident Reports;
  
The Town will report incidents of workplace violence to the Town Police Department.
 
Responsibilities:
 
1.       Each Department Head is responsible within his/her area for the implementation of this policy. Department Heads must report to the      Supervisor’s office any complaint of workplace violence made to him/her and any other incidents of workplace violence of which he/she becomes aware or reasonably believes to exist. Department heads are expected to inform the Supervisor’s Office promptly about any complaints, acts, or threats of violence even if the situation has been addressed and resolved. The Department Head should keep it confidential and not disclose it further, except as necessary during the investigative process. Department Heads are to contact the Stony
Point Police Department immediately in the event of imminent or actual violence involving weapons or potential physical injuries.
 
2.       Employees who have obtained Orders of Protection are expected to notify their Department Head of any orders that list Town of Stony Point locations as protected.
 
3.       Upon hiring and annually thereafter, employees will receive copies of this policy. Additionally, the policy will be posted in each department, and on the Town of Stony Point’s web site.
 
Office of the Supervisor:
 
        The office of the Supervisor is responsible for assisting department heads and employees in responding to workplace violence; facilitating appropriate responses to reported incidents of workplace violence; notifying the Police of workplace violence incidents reported to that office; and consulting with as necessary, counseling services to secure professional intervention.
 
        The office of the Supervisor is responsible for providing new employees with a copy of the Workplace Violence Policy and Procedures and insuring that all employees receive appropriate training. The Supervisors Office will also be responsible for annually disseminating this policy to all employees as well as posting the policy throughout all the departments, as well as posting the policy on the Town website.
  
 
Employees:
 
       Employees who witness violence, learn of threats, or are victims of violence by employees, residents, or others should report the incident immediately to their department head or directly to the police department.
 
  
Work Place Safety and Violence Advisory Team:
 
       Will be established in 2011 by the Town, this committee will have representatives from the Police Department, Office of the Supervisor, 
Department Heads, Labor Relations and Staff. This Committee will look into ways to make the work place safer to avoid accidents and prevent any form of workplace violence or sexual harassment. Please notify your department head or the supervisor’s office if you are interested in joining this committee.
 
Confidentiality:
  
       The Town of Stony Point shall maintain the confidentiality of investigations of workplace violence to the extent possible. The Town will act on the basis of anonymous complaints where it has a reasonable basis to believe that there has been a violation of this policy and that the safety and well being of Town employees would be served by such action.
 
Retaliation:
 
      Retaliation against anyone acting in good faith who has made a complaint of workplace violence, who has reported witnessing workplace violence, or who has been involved in reporting, investigating, or responding to workplace violence is a violation of policy. Those found responsible for retaliation action will be subject to discipline up to and including termination.